AccessHE is a division of London Higher. London Higher and AccessHE are committed to protecting your personal information and being clear about what information we collect from you and how we use it.
If we make any changes to this policy, we will let you know by revising the updated date, placing an alert on the homepage of the website and corresponding with you directly.
The material on AccessHE Online is intended for the use of those over the age of 13. This is because the online courses we provide are directed at students aged 13 and over.
If you have any questions about this policy or our uses of personal data, please contact email@example.com
A key division of London Higher and the largest network of its kind, AccessHE is the pan-London organisation that aims to support the progression of under-represented groups to higher education (HE). We do this by enabling HE institutions (HEIs), schools and colleges to achieve their objectives on widening access to HE more efficiently and effectively. Originally funded by the National Networks for Collaborative Outreach (NNCO) project, AccessHE Online is a suite of online courses created in collaboration with some of our member HEIs intended for students in year 9 and above.
All personal information provided by you through this website is under the control of AccessHE, who are responsible for taking care of your personal information in line with the General Data Protection Regulation (Regulation (EU) 2016/679) (GDPR). This policy may refer to AccessHE as: ‘AccessHE’, ‘our’, ‘us’ or ‘we’. Our registered office is: Tavistock House, Tavistock Square, London, WC1H 9JJ.
You can contact us via the following means:
We collect information of everyone who makes an account on AccessHE Online and engages with one of our courses. This is to allow you to access our online courses and to allow us to monitor user demographics. We also collect this data in order to feedback to our partners and member HEIs to allow them to monitor, evaluate and report on the impact of their course both in the long and short term.
We collect this data under the legal basis ‘Consent’ as set out in GDPR under article 6(1)a:
‘the data subject has given consent to the processing of his or her personal data for one or more specific purposes.
We collect the following data for the following purposes:
Please note that by filling in these fields, you will be consenting to AccessHE using your data in the manner described below.
We may share your personal information with our member HEIs who have created the courses. This is to allow them monitor and evaluate the effectiveness of their course as an outreach activity. We have listed these here with signposting to their data protection policies:
For the purpose of monitoring and evaluating the impact of AccessHE’s contribution to the Uni Connect programme, your personal information may also be shared with the London NCOP partnership. London NCOP is one of 29 partnerships, which provide targeted higher education outreach to young people in years 9 to 13 from areas with low rates of HE progression as part of the Uni Connect programme, which is funded by the Office for Students. The London NCOP partnership consists of three networks (AccessHE, Linking London and Aimhigher London) working in collaboration with Kingston University as lead Higher Education Institution.
Our HEI members and the London NCOP partnership may also record this data on the Higher Education Access Tracker (www.heat.ac.uk), a secure online database managed by the University of Kent. This data is used to analyse, evaluate and monitor the impact of widening participation outreach activities. Learner progress is tracked to investigate longitudinal impact on attainment, progression and social mobility.
For research and evaluation purposes, AccessHE, London NCOP or HEI members of AccessHE who have created courses may also share this information with reputable and reliable third parties. This includes combined statistics about visitors to our website and website traffic patterns, answers to questions, content entered and related website information. The information may be used as the basis for research reports investigating the impact that engagement with AccessHE Online courses has on progression to higher education and social mobility. These reports may be published on www.accessheonline.ac.uk and/or www.accesshe.ac.uk and made available to external audiences. The information used for these purposes is aggregated (i.e. combined with other user data) and anonymised, and will not be provided in a way which identifies you. These institutions may include:
The project and its partners will not use your record in a way that would affect you individually and we will not release data to anyone who is unauthorised. AccessHE does not and will not, sell personal data to third party organisations.
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We take steps to make sure we hold your personal information securely and share it with people or organisations who need to access it. For the duration of this project, information will be stored on both The AccessHE Online website (to enable use of the platform) and on password protected Excel spreadsheets which are shared with AccessHE member HEIs who have created courses. These spreadsheets will be kept on a secure server and will only be accessed by AccessHE staff.
The AccessHE Online website itself has several layers of protection:
In order to provide our service, we need to transfer information to other organisations. We make sure these organisations commit to keeping your personal information secure.
We keep data for extended periods of time to enable the functioning of the AccessHE Online website and to evaluate the success of AccessHE Online as an outreach activity. We will retain records securely for the duration detailed below, and will review our retention periods annually in line with Information Commissioner’s Office guidance and other best practice in the sector.
You have the right, under the GDPR, to request a copy of your personal information we hold, to have it corrected, deleted, or to ask us to stop using it.
To request a copy of the personal information we hold about you – please send your request via email to: firstname.lastname@example.org
To ask us to change, delete or stop using the personal information we hold about you – please send your request via email to: email@example.com. We will always consider your request to make changes to your personal information and write back to confirm the action we have taken.
Effective: June 2020